How the band solicits and recognizes donation
This document may assist members in soliciting donations or in writing grant
applications. It describes the uses we make of donations, how we acknowledge them, how
we manage donated funds, and the uses to which donations of various types can but
Donations may take many forms:
- By check. Your cancelled check is your receipt.
- In cash. If you tell us who you are, we will provide a receipt. Otherwise,
the donation is considered anonymous.
- Goods or services needed by the band. Please get agreement from the Board to
donate in this way.
Instead of a cash contribution, often there can be significant tax advantages by
donating securities or other assets directly to the Band. Another creative
contribution method is to include us in your estate plans. (Contact your accountant or
your attorney for details.)
Furthermore, many companies have a Matching Gifts Program. Check with your employer
to see if they can multiply the value of your gift through such a program.
Donations may be directed to any combination of:
- the general fund for day to day operations of the Band (unrestricted)
- the music fund for purchase music for the Band (restricted)
- the instrument fund, to purchase and maintain percussion instruments
- the equipment fund for purchase of stands, lights, and similar items
- Unrestricted Funds
- Funds which pay for day to day operation of the Band. Examples are printing of
programs for concerts, advertising,
- Restricted Fund
- Some funds are restricted to expenditures for specific purposes. Restrictions are
created by the Board of Directors and can be modified only by a vote of the board.
Restrictions protect designated funds for use for day to day use. They help us
accumulate enough funds to make larger purchase or for unexpected needs in critical
As a thank you, donors will receive:
- A personal thank you note from the Band
- A receipt for your donation for tax purposes
- Your name in our list of donors for that year in programs